Constitution

  1. Establishment;  The Potters Bar Community News was originally established by a cooperation between The Potters Bar Council for Voluntary Service and The Potters Bar in Focus Community and Communications Group. However, since inception the Newspaper has been, and intends to remain, independent and not aligned with any particular groups or interests.
  2. Management Committee; The Officers of the Management Committee will consist of the following: Chairman, Editor, Treasurer, Advert Coordinator, Distribution Coordinator(s), What’s On Coordinator(s), Minute Secretary and such other members as required. . Each member will have equal status at meetings and decisions will be by majority vote with the Chairman having a casting vote where appropriate.
  3. The role of the Management Committee will be to guide the direction of the Newsletter, deal with contentious issues and be responsible for the overall financial position. In practice, contentious issues will normally referred initially to the Chairman who will act as spokesman, taking into account the collective view of the Committee.
  4. Management Committee Personnel:  Members of the management committee will serve for such period as is appropriate. Appointment of new members or involuntary retirement of existing members will be via majority vote at a committee Meeting.
  5. Frequency:  The Community News will be produced three or four times each year as is considered suitable.
  6. Distribution; The Community News will be distributed via a variety of means including volunteer street distributors, groups, public outlets and commercial premises as appropriate. A pdf version will also be available on the Potters Bar website.
  7. Cost; The Community News will be delivered free of charge.
  8. Accounts: The accounts will be maintained by the Treasurer and presented to each Committee Meeting. They will be available for public inspection on receipt of legitimate request.
  9. Contents; News and information included will be of a general nature aimed at the entire population of the distribution area, although other information can be published which may be of interest to a wider audience. Contributors and advertisers will be responsible for the accuracy and views expressed in their insertions and a suitable disclaimer should be included in each issue. Articles of a political or commercial nature will not normally be included and care should be taken in connection with publicity given to contentious issues. Obituaries will not be included.
  10. Production and Editorial. A Production team will be formed by nomination from the Management Committee. The practical issues of publication will be dealt with by the Production team in relation to adverts, layout and editorial control.
  11. Advertising: Advertising will be subject to a maximum percentage of space to be decided from time to time by the Management Committee to ensure that the Community News maintains its principle objective of conveying community news and information.